This notice explains how the Clyde Marine Planning Partnership (CMPP) gathers, uses, shares and protects the personal information that they hold. Personal information broadly means information that identifies a living individual.
Who we are
The CMPP is an organisation of over 20 Members who are working towards integrated, sustainable and co-ordinated planning and management of the Clyde Marine Region’s environmental, economic and community resources. The CMPP has been given authority by Scottish Ministers to develop a Regional Marine Plan for the Clyde Marine Region. CMPP staff are hosted by Scottish Natural Heritage (SNH); staff are employed by SNH and personal information relating to the operation of the CMPP and the development of the Regional Marine Plan is held on the SNH computer system. For further information about us, please visit our website.
What types of personal information do we hold?
We may hold and process your name and contact details (address and postcode, email, telephone and mobile numbers).
Where do we get this personal information?
Normally, the only information we hold comes directly from you when you sign up to our newsletter or to take part in workshops, surveys or consultations. Other information that we hold has been made public by you (e.g. on a Community Council website).
Why do we hold this personal information?
We hold this information in order to run the CMPP (Member and Board Member information), to develop the Regional Marine Plan (e.g. to run workshops, or manage consultation responses) and/or because you have specifically asked us to send you our newsletter.
What do we do with your personal information?
All the personal information is held on the SNH computer system.
If you have responded to a consultation, we will store your information on the SNH computer system. We will share your information within the relevant consultation response report, which will be publicly available, only if you have explicitly given consent to do so. You do not need to give consent to making your personal information publicly available in order to respond to a consultation.
When we ask you for personal information, we promise to:
- make sure you know why we need it
- only ask for what we need, and not to collect too much or irrelevant information
- protect it and make sure nobody has access to it who shouldn’t
- only share it with other organisations when the law allows
- make sure we don’t keep it longer than necessary
- not make your personal information available for commercial use
In return, we ask you to:
- give us accurate information
- tell us as soon as possible if there are any changes
- This helps us to keep your information reliable and up to date.
How do we protect your personal information?
The CMPP is hosted by SNH, this includes storing information on their computer system and complying with their Records Management Plan. SNH are required by law to have a Records Management Plan that sets their approach to keeping information (retention schedules). SNH can make copies of the Records Management Plan available on request. All SNH staff complete a mandatory e-learning course in GDPR. The personal information stored on the SNH computer system relating to the CMPP is only accessible to staff working for the CMPP.
How long do we keep it?
If you have signed up to our newsletter, your personal information will be stored until you choose to unsubscribe to the newsletter, or until your email address becomes invalid. In either of these cases, your personal information will be removed from the SNH computer system and from MailChimp’s computer system.
If you share your data with SurveyMonkey for the purposes of completing a survey, we will hold your personal information until we have completed analysis of the survey, in case we need to contact you for further information. Your personal information will then be removed from the SNH computer system and from SurveyMonkey’s computer systems.
If you register for an event using EventBrite, we will hold your personal information as long as needed to share information about the event and any outputs from the event. Your personal information will then be removed from the SNH computer systems and from EventBrite’s computer system.
Your rights in relation to your personal information
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal information. You have the right to request from us access to and correction or deletion of your personal data, the right to restrict processing, object to processing as well as, in certain circumstances, the right to data portability. You have the right to object to direct marketing and not to be subject to automated decision making (although we do not carry out either of these).
How to withdraw consent
If you would like to withdraw your consent, you may do so at any time by unsubscribing via MailChimp. Alternatively, please email firstname.lastname@example.org or 0131 314 6782 to withdraw your consent.
If you are not happy with the way in which your personal information is held or processed, please contact us using the details below. We will aim to respond to any request received from you within one month from your request. You also have the right to complain about data protection matters to the Information Commissioners’ Office (ICO). The ICO is the UK’s independent body set up to uphold information rights. You can find out more about the ICO on its website (link to this) or by calling 0303 123 1113.
Changes to this privacy notice
If this privacy notice changes in any way, we will inform newsletter subscribers via the newsletter and post the updated privacy notice on our website. Regularly reviewing this website page ensures you are always aware of what information we collect, how we use it and under what circumstances we will share it with other parties.
This Privacy Notice was last updated in May 2018.
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